Colorado State Publications Library
Please contact Samantha Hager (firstname.lastname@example.org) with questions about the digital repository.
For questions about the files of bibliographic records contact Virginia Inness (email@example.com) or 303-866-6902.
each month, three files of bibliographic records are created. The
first file contains all the records cataloged for that
month. The second file is a subset of the first and contains
records for electronic documents available via the Internet. The
third file contains records that had the URL updated during the month.
For a list of some major, non-url changes made to bibliographic records during a month go here . The bibliographic changes Excel files contain the OCLC number, call number, title, type of change, and new call number if appropriate.
Instructions for using MarcEdit to manipulate the files are at the bottom of the page.
Instructions for Using MARCedit to manipulate the files.
Files of records for cataloged items will be placed on the Artemis server at https://spl.cde.state.co.us/artemis/catalogedrecords/ by the 7th day of each month. Any library interested in picking up the records and loading some or all in their systems are free to do so. The most recent 3 months of files will be kept here.
The files are the .out format of Millennium data exchange. One set of files includes all items cataloged and another file is a subset of records that have URLs in them.
To copy the files from Artemis to your computer/system, right click and choose the desired destination. Copying the complete files will make them easier to work with.
1. Download and
install MarcEdit (freeware), available from:
2. Download desired files from https://spl.cde.state.co.us/artemis/catalogedrecords/
3. Change the extension of the .out file to .mrc.
4. Using MarcEdit, go to the Marc Breaker function.
5. Open the .mrc file and execute the file. MarcEdit will then create a file with a .mrk extension.
6. View the file in MarcEdit, making changes as needed for you local catalog (read the MarcEdit documents for hints on doing this). Changes might include: removing 086 fields, removing 9xx fields, adding $z notes to 856 fields, etc.
7. Using MarcEdit's Mark Maker function, recreate a MARC file from the file you just modified. For example:
Dec05-Jan06.out = original file name from CDE server
Dec05-Jan06.mrc = file name changed to .mrc extension. Use Mark Breaker to create the .mrk file
If you have specific questions about using MarcEdit, please call Samantha Hager at 303-866-6728.